Planning a destination wedding in Portugal can feel overwhelming — especially when you’re doing most of the planning from abroad. Many couples search for a wedding planner when what they really need is an experienced wedding day coordinator to step in, bring everything together, and ensure the day runs smoothly.
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That’s exactly where we come in.
We specialise in wedding day coordination for destination weddings in Portugal, supporting couples who have planned their wedding themselves and want absolute peace of mind on the day.
You Plan.
We Execute.
Stress - free.
Planning a Destination Wedding in Portugal?
Are you worried
about communicating with local suppliers?
Are timelines & logistics
stressing you out?
Do you want to
coordinate multiple vendors at your wedding?
Many couples don't need full wedding planning - they need someone local, experienced and calm to manage the wedding day itself.
All the benefits of a wedding planner ​
Without the full service price tag
What Is Wedding Day Coordination (And Is It Right For You?)
Wedding day coordination is ideal if
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You've planned your wedding independently
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You have your venue andmyour suppliers booked
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You want a professional to take over in the final weeks
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You want to actually enjoy your wedding day without managing logistics
As your Portugal wedding day coordinator, we step in before the wedding to:
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Review all supplier details and timelines
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Finalise logistics and schedules
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Act as the main point of contact for everyone involved
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On the day, we are there to manage set up, timings, suppliers and any unexpected issues - quietly, professionally and seamlessly.
I couldn’t have asked for better!
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She was the reason we were able to pull together a destination wedding being so far away with never having seen the venue. Book her now!!!
A & F, November 2024
Wedding Planner vs Wedding Day Coordinator
Our couples plan the details themselves, and hire us to run the day.
Traditional Planners
Take A Vow Portugal
Fees
Often charge high “all‑in” fees and include services you may not actually need.
Flexibility
Fixed planning packages with long involvement.
Vendor Independence
Rely on a fixed list of preferred or repeated vendors.
Payment Transparency
Payments often run through the planner, with minimum budgets required.
How the Day Runs
Planner may focus on overall planning more than day‑of execution.
Local expertise and vendor knowledge at a fraction of the cost — you only pay for the support you need.
Choose only the support you need — especially wedding‑day management.
You choose any vendors you like — we recommend suppliers tailored to your style, budget, and culture.
You pay vendors directly — no markups, no minimum budget requirements.
We specialise in on‑the‑day logistics, ensuring everything runs smoothly so you can relax.
Claudia and her team are amazing!
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Being based in the US, I was nervous about planning an international wedding but Take A Vow Portugal are amazing!
S & C, May 2025
Wedding Day Coordination Our Core Service
Wedding Day Coordination is not just one of the services we offer, it is what we specialise in.
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We work with destination couples who have planned their wedding independently and want an experienced professional to step in, bring everything together, and ensure the day runs exactly as planned.
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There is no full‑planning upsell and no unnecessary complexity.
Just calm, focused coordination at the point it matters most.
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This approach allows you to stay in control of your planning, while knowing that the execution of your wedding day is in expert hands.
Destination Wedding Day Coordination in Portugal
We work exclusively with destination couples getting married in Portugal - particularly those planning from the US, UK, Europe and abroad.
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Our approach is:
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Calm and highly organised
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Focused on clarity and communication
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Designed to reduce stress, not add to it
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You'll always know:
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What's happening
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When it's happening
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Who's responsible for what
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Behind the scenes, we manage timelines, logistics and supplier communication - so that you don't have to.
Wedding Day Coordination Package
Wedding Day Coordination in Portugal
€1,900 incl. VAT
This package is designed for couples who want professional, on‑the‑day support without full wedding planning.
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Includes:
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Pre‑wedding handover call
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Detailed wedding day timeline & production schedule
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Vendor communication and coordination before the wedding
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Onsite coordination on the wedding day (up to 10 hours)
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Everything runs smoothly.
Without you having to manage it.
Need Support Earlier in the Planning Process?
If you’re not quite ready for Wedding Day Coordination yet, but still want expert local guidance while planning your wedding in Portugal, we also offer lighter‑touch planning support.
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These services are ideal for couples who are planning independently and want clarity, confidence, and trusted local insight.
Designed for couples in the early stages of planning who want help making the right decisions from the start.
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This package helps you:
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Shortlist venues that match your vision and budget
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Understand realistic wedding costs in Portugal
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Plan with confidence from abroad
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Portugal Planning Power Start Package
Wedding Day Dream Team Package
For couples who want help assembling the right vendor team, while still managing their own planning.
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We connect you with trusted local suppliers who align with your style, priorities, and budget, without handing over full planning.
Let's Make Sure Your Wedding Day Runs Smoothly
If you're planning a destination wedding in Portugal and want professional support on the day itself, We'd love to hear more about what you're planning.
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Book a free, no -obligation consultation to see whether Wedding Day Coordination is the right fit for you.